English without Borders
Instructions to Presenters
(Please check this page again 2-3 days before the conference for updates.)
Welcome to Tri-TESOL 2011: English without borders. Thank you for your willingness to share your time and expertise with others from WAESOL, ORTESOL and BC TEAL.
Below is detailed information to help your presentation go smoothly. Please read it carefully before emailing us with questions. Most of the work of the conference is done by volunteers and careful reading is appreciated.
If instead you are a poster presenter, click HERE.
There have been a number of changes due to cancellations and changes in rooms. Please refer to this page for the most up-to-date information.
Before the conference
- All presenters must register and pay for the conference. There is no registration discount for presenters.
- Tri-TESOL does NOT reimburse program participants for any expenses.
- Tri-TESOL does NOT provide pens, markers, paper, white boards, flip charts, or other miscellaneous supplies for presenters, so be sure to bring everything you need for your presentation.
- If you would like to get feedback from those who attend your session, please prepare your own evaluation and take a few minutes at the end of your session for people to complete it and return it to you. The conference planners will NOT provide session evaluations for you. There will be a general conference evaluation for everyone online after the conference.
- Details of your presentation including your time and room are posted HERE. This information (except for the abstracts and biographies) will also be in the program schedule. Room capacity and layout arrangements of your room can be viewed HERE.
Presenter check-in at the conference
- On the days of the conference, there will be a presenter check-in table in the registration area, in addition to the general registration check-in table. (Registration will be in the Student Union Building #8 -- See map HERE.) At the presenter check-in table you will receive a presenter packet which will contain instructions about how to use the computer and projector in your classroom. It will also include password information for the computer, a presenter certificate and a presenter ribbon to attach to your name badge. You will receive your name badge at the general registration table. Please wear your name badge at all times while at the conference.
The organizers have no way of knowing how many people will attend any given session, or how many handouts you will need. However, you can use the following information to help you estimate.
- There will be many concurrent sessions at any given time. For each time slot on Friday, there will be about 20 sessions running. For each time slot on Saturday about 24-28 sessions are scheduled, except during the keynotes which when about half that number is scheduled. We are expecting about 850 attendees for the two day conference, perhaps 575 on Friday and 775 on Saturday.
- Most rooms have 32-44 seats. You can check the exact number of seats in your assigned room HERE. Not all attendees are in sessions at the same time. Some may come late or leave early, and some will spend time looking at publisher displays or chatting with colleagues.
Since it is hard to know how many handouts to prepare, and since copying is expensive, many presenters simply pass around a sign-up sheet, so that attendees who want a handout or a copy of a PowerPoint can provide their email address. In addition, WAESOL provides a site (WAESOL Community) where you can upload your presentation after the conference if you want to make it available online.
For safety reasons, once your presentation room is full, there will be a sign which reads "This room is full." for you to post outside the door. The sign will be on the main table near the desktop computer in the classroom. Please use it if necessary.
NOTE: If you are giving a mini-session on Saturday from 11:15-11:35, it is very important that you end on time. The next mini-session starts in the same room at 11:40.
Finally, please leave all markers and/or chalk for the next presenter.
All classrooms at Highline Community College are technology equipped with the following:
- a classroom desktop computer connected to the Internet
- an LCD projector with a screen
- speakers via the desktop computer
- a doc cam
- a white board or black board
- a dedicated set up for connecting personal laptop via Ethernet to the Internet and to the projector and/or speakers (Building 14 does not have this set up for personal laptops) (Mac users should bring own a VGA adapter to connect to any LCD projector on campus/)
- Presenters can bring their presentation on a CD or USB stick to use on the classroom computer or connect their personal laptop to the projector (except for rooms in building 14). (Some tech support is available during the conference, but it is limited.)
- You may check your assigned room any time prior to 1 p.m. on Friday and prior to 8:00 a.m. on Saturday, and you can also check it during breaks between sessions. (See the program schedule HERE for your room assignment.)
- Passwords for logging into the built-in classroom desktop computers will be included in your presenter packet.
- There is a remote on the desk to turn on the LCD projector. Turn the projector on by pressing the power button once. Turn it off after your presentation by pressing the power button twice two times. To switch between PC, laptop, document camera, or DVD, there is a "box" located under the front edge of the table with buttons for labeled for each device. You can switch between devices at any time during your presentation.
- The document camera can be easily activated by pressing Power. Use the “switch” buttons to show it on screen.
- Public Internet access is available in all buildings for personal laptops and mobile devices (HCC_WEB_PORTAL ). Here are instructions for connecting via your Windows 7 laptop.
- If you need help with anything, there is a conference volunteer assigned to each building. He or she can help you or you can call 206-878-3710 ext. HELP (4357) or 4357 from any campus phone (there should be one in the classroom).
- When dealing with technology, it's always a good idea to have a backup plan, such as bringing paper copies, making a CD copy of a PowerPoint, or emailing your file to yourself, etc.
- If you choose to change the furniture arrangement in your room, please return all tables, desks, and chairs to their original position for the next presenter.
After the conference, you can post your handout and/or PowerPoint on our WAESOL Community discussion board for others to access.
Thank you again for providing professional development for colleagues in our field. We hope you enjoy the conference. There will be an opportunity to provide feedback online after the conference.
WAESOL First Vice President and Tri-TESOL Conference Co-Chair